Does Vermont Oxford Network qualify as a specialized registry under meaningful use guidelines?

Yes, Vermont Oxford Network qualifies as a specialized registry.

Overview:

Vermont Oxford Network has declared its readiness as a specialized registry with the Office of the National Coordinator. Centers can extract data from a CEHRT and import it into our data collection software (eNICQ 5). Or, submissions can be made in a comma separated value (CSV) file or XML file submitted over a secure HTTPS connection on our website. The Office of the National Coordinator has stated that CEHRT systems that extract any VON data elements qualifies for Meaningful Use Stage 3.

From your center’s perspective, Meaningful Use Stage 3 has three steps: state intent to extract data; test extraction; and put into production. For centers extracting data from a CEHRT as of 1/1/2016, Vermont Oxford Network will review the center’s process and provide a letter stating that the center has met these steps.

If your center has not started the Meaningful Use process, we will work with your staff to develop a process, test extraction, and move to production.

 

Our center wants a letter from VON attesting participation:

For a center that wants a letter from us attesting to their participation in Vermont Oxford Network as a specialized registry for meaningful use, we need a few things.

1. Which process is used for extraction?
      a. Electronic Data Interface (EDI) to eNICQ 5
      b. Electronic Data Submission (EDS) to Vermont Oxford Network (VON)
2. What is the source EHR system?
3. How many years has the extraction been in production?
4. How many data items is your center extracting?
5. How did your center verify that the extracted items meet the definitions in the Manual of Operations?
6. How often does your center review the mapping for changes or errors?

 

Our center wants to start extraction and participation:

Centers that want to start extraction have three options:

  1. The Vermont Oxford Network Data Extraction Tool set (VDET)
  2. The eNICQ 5 application's Electronic Data Interface (EDI)
  3. Direct Electronic Data Submission (EDS) to VON

We recommend option 1 or 2.

Please note that option 1 (VDET) is currently in beta.  For more information on VDET, please contact our Integration specialist, Jordan Wiener at:  Jwiener@vtoxford.org

With Option 1, we will work with your center’s team to map data items that determine eligibility for the Very Low Birth Weight or Expanded databases. Our extraction tool will use data in the CEHRT to pull mapped items into a curator tool. The curator tool will make assessments for registry eligibility based on the data, and will pass eligible infants to eNICQ 5. The eNICQ 5 application will open new records for eligible infants and populate the mapped data items.

With Option 2, we will offer to work with your center’s team to review data items pulled from a CEHRT extraction against the center’s historic Vermont Oxford Network data (if available) to help your center ascertain if the extraction identified the same items previously identified manually.

If your center does not want us to help review, we will at minimum ask you to verify the following:

  1. What is the source EHR system?
  2. How many data items is your center extracting?
  3. How did your center verify that the extracted items meet the definitions in the Manual of Operations?
  4. How often will your center review the mapping for changes or errors?

 

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